How to allow 3rd party apps or generate application passwords for Gmail accounts
The steps to set up applications are the following. Please keep in mind that these steps must be completed in the admin account.
Step 1: Open "Manage your Google Account" by clicking on your account icon then clicking on the "Manage your Google Account"
Step 2: Click on the security option on the left.
Step 3: If you want to just turn on "Less Secure Apps" scroll to the bottom of the security window and click : Turn on access in the "Less Secure Apps" section.
Step 4: If this is already turned on and the email is still not working then you will have to turn on "2-Step Verification" This option is located near the top of this page
Step 5: Once you have clicked on the "2-Step Verification" you will be presented with an informational screen where you must select get started.
Step 6: The next window is a login screen where you will have to confirm your account email.
Step 7: Once you have confirmed the password it will take you to the window to add the cell number to which the verification code will be sent. When you have entered the number click next.
Step 8: On the next window it will give you a field that needs the code that will be sent as a text message to be entered. Once it has been entered, click next.
Step 9: Then on the next window click "TURN ON" on the next window.
Step 10: Then on the final window for turning on the "2-Step Verification" click on the arrow to return to the security settings window.
Step 11: Once "2-Step Verification" is turned on and you are back in the security window. Select the option for "App Passwords"
Step 12: The next window is a login screen where you will have to confirm your account email.
Step 13: The next window you will be presented with the window to add app passwords, click on the dropdown box and select other.
Step 15: Once you have selected other you can type in the APP name for which you are generating the password. Then click the "GENERATE" Button
Step 16: You will be presented with your new App password here you can highlight the password, by right clicking and selecting copy or using the key combination "Ctrl"+"C". Once you have copied the password click done.
Step 17: The final step is to paste this password into your system using keyboard combination "Ctrl"+"V"
In Orion the email password can be found in the Accounts module under
MAINTENANCE - SYSTEM SETUP - GENERAL - EMAIL
In SAM the email password can be found under
MAINTENANCE - SYSTEM SETUP - FORMS - EMAIL
For Synergy the password can be found under
COMPANY SETUP - GENERAL - DEVICES - EMAIL OPTIONS
For more information refer to this Google FAQ link.